Canada: Graduate Students’ Exchange Program (GSEP)

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Grant Value and Duration

* Grant of $7,500 CAD available per student for an exchange of 4 months.
* Grant of $10,000 CAD available per student for an exchange of 5 to 6 months.
* Grant is not taxable for either the institution or the student.

The Government of Canada offers grants to Canadian publicly funded universities as part of the Canadian Commonwealth Scholarship Program (CCSP) and Government of Canada Awards (GCA).

The goal of the Graduate Students’ Exchange Program (GSEP) is to encourage Canadian universities to develop or expand their exchange programs, and to provide opportunities for students to participate in exchange programs.

Canadian Institutions

* The Canadian institution must apply on behalf of the student.
* CBIE does not accept applications submitted directly by students or exchange partner institutions (foreign institutions).
* An existing exchange agreement between the Canadian institution and the student’s home university is desirable.
* If there is no existing graduate exchange, graduate research applications which involve a new or established collaboration between professors from a Canadian and foreign university will be considered.
* More than one exchange program at a given university may apply.
* Students must be citizens of one of the GSEP eligible countries.
* Students must be enrolled full-time at the Master’s or PhD level in a GSEP eligible country and paying tuition fees at their home institution for the full duration of the exchange.
* Anyone who has obtained Canadian citizenship or who has applied for permanent residency in Canada is not eligible for this award.
* Students already participating in an exchange program in Canada are not eligible.
* Priority will be given to candidates who have not previously participated in GSEP.

Eligible countries
Asia-Pacific region: Bangladesh, Fiji, India, Kiribati, Malaysia, Maldives, Nauru, Pakistan, Papua New Guinea, Samoa, Singapore, Solomon Islands, Sri Lanka, Tonga, Tuvalu, Vanuatu

Latin America and the Caribbean region: Anguilla, Antigua & Barbuda, Argentina, Bahamas, Barbados, Belize, Bermuda, Brazil, British Virgin Islands, Cayman Islands, Chile, Colombia, Cuba, Dominica, Grenada, Guyana, Haiti, Jamaica, Montserrat, Saint Helena, Saint Kitt’s, Saint Lucia, Saint Vincent and the Grenadines, Trinidad & Tobago, Turks & Caicos, Venezuela

Sub-Saharan Africa region: Botswana, Cameroon, Gambia, Ghana, Kenya, Lesotho, Malawi, Mauritius, Mozambique, Namibia, Nigeria, Seychelles, Sierra Leone, South Africa, Swaziland, Tanzania, Uganda, Zambia

Eligible themes/fields
For the countries under the:

* Canada-Caribbean Community Leadership Scholarships (Anguilla, Antigua & Barbuda, Bahamas, Barbados, Belize, Bermuda, British Virgin Islands, Cayman Islands, Dominica, Grenada, Guyana, Haiti, Jamaica, Montserrat, Saint Kitt’s, Saint Lucia, Saint Vincent and the Grenadines, Suriname, Trinidad and Tobago, Turks and Caicos Islands) and the
* Canada-Chile Leadership Exchange Scholarships (Chile): Good governance, rule of law, democratic development, pure and applied sciences (such as environmental science and information technology), economic and trade policy issues, teaching and commerce.
* For all other countries: (Argentina, Bangladesh, Botswana, Brazil, Cameroon, Colombia, Cuba, Fiji, Gambia, Ghana, India, Kenya, Kiribati, Lesotho, Malawi, Malaysia, Maldives, Mauritius, Mozambique, Namibia, Nauru, Nigeria, Pakistan, Papua New Guinea, Samoa, Saint Helena, Seychelles, Sierra Leone, Singapore, Solomon Islands, South Africa, Sri Lanka, Swaziland, Tanzania, Tonga, Tuvalu, Uganda, Vanuatu, Venezuela, Zambia) : Open to all disciplines including interdisciplinary programs. Projects with a scientific research component will be prioritized.


* Grants are conditional on receipt of the appropriate visa for the student’s stay in Canada.
* Students must arrive in Canada and begin research no later than March 15, 2010.
* A scholar cannot normally hold any other major scholarship or award.
* The grant will be paid by cheque made out and mailed to the Canadian university and not to the student.
Application Process
How to Apply
Canadian institutions must complete the CBIE online application form.
# Enter your data in the fields provided, following the instructions for each item.
# Upon completion, verify your data prior to submitting.
# To obtain a hard copy for your records, prior to submitting, you may print the form using the print function of your browser. Note that CBIE does not require a hard copy.
# Click SUBMIT button to provide your application electronically to CBIE.

Canadian institutions must submit the following required documents to CBIE, prior to the deadline.

* Curriculum vitae of supervisor of the student during the research exchange visit (Maximum 5 pages).
* Proof of citizenship of GSEP candidate (passport copy).
* Current proof of full-time enrolment in exchange partner (home) institution of GSEP candidate (a short letter from the department or university, on letterhead, dated in the last 6 months stating that the student is currently enrolled in a full time Master’s or PhD program). Copy of student card and letter of admission are not acceptable.
* Declaration signed by both the Director of the Exchange program and the supervisor of the student at the Canadian institution (Available at the end of the online application).
* Itemized Budget of up to CAD $10,000 – only student expenses can be included. Please state how the grant money will be spent.

Mandatory and eligible expenses
Mandatory expenses include:

* Visa and immigration expenses
* Economy, round-trip airfare
* Health insurance
* Monthly living allowance of CAD $1,200 (prorated for partial months)
* Required books, supplies and equipment – not computers

Eligible expenses include:

* Ground transportation to the airport in the home country and from the airport to the host institution in Canada
* Optional administration fee (Maximum CAD $300) for the Canadian university to cover expenses associated with the GSEP
* Telecommunications (long distance) for research purposes
* Conference participation within Canada (conference fees; if applicable, travel and accommodation in a city outside the host institution)
* Student services fees such as library card, access to on-campus medical facilities

Tuition is NOT an allowable expense; it is expected that exchange students continue to pay tuition to their home institution.

Financial reporting is not required.
Payment will be made in two installments: 90% of the grant will be paid following the receipt of the students’ visa (by fax or email). The remainder 10% will be paid upon receipt of the students’ proof of medical coverage in Canada.

The deadline for online application and all required supporting documents is 16:00 EST Friday, 22 May 2009. Be sure to identify the name of the grant program for which you are applying on all documentation sent by post to CBIE.
Canadian Bureau for International Education (CBIE)
Attn: Graduate Students’ Exchange Program (GSEP)
220 Laurier Ave. W., Suite 1550
Ottawa, Ontario K1P 5Z9

If supporting documents are sent by e-mail, please indicate 2009 GSEP Application in the Subject Line and direct to: Please note that, for email attachments, only the following formats will be accepted: Word, Adobe PDF or JPG.

Results will be announced by the end of June 2009 by e-mail to the supervisor and/or the person responsible for the exchange program listed in the online application.

Online Application Form

more info click here

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